![\"gmail\"](\"https:\/\/mailssoftware.org\/blogs\/wp-content\/uploads\/2023\/08\/gmail.png\")
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Gmail is a free email service provider of Google, it is a web-based email service. In this, you will send and receive emails, make contacts, calendar, and make notes, add tasks. You can assess the Gmail account from the web or by third-party App. Which configured mails through POP and IMAP servers.<\/p>\n
Every account adds to Gmail has an extension of @gmail.com<\/strong>, you can also schedule a mail-in Gmail. Since it is a free email service you have only been provided with a space of 15GB.<\/p>\n All emails receive and sent through Gmail are stored in Google servers. So Google can access your private mail which is the biggest drawback of Gmail. You can also get a backup of all your emails from Google. But you can\u2019t blame Google in case your mail data is deleted from the server because it is a free service.<\/p>\n That is why all big enterprises use their custom mail account and server for communication with their clients and customers.<\/p>\n Outlook is a personal information manager by MS Office, it is a desktop-based email application in which you can configure any email account. Outlook is included in the MS Office suite, apart from sending and receiving emails you can also save contacts, make tasks, plan to-do lists, and see the calendar.<\/p>\n It must be noted that Outlook is a desktop-based email client, it provides the service of\u00a0configuring any email account in it<\/strong>. You can also use your Gmail account in Outlook. Now you may be thinking, why should I configure my\u00a0Gmail account in Outlook<\/strong>? Well, you will get a couple of benefits if you do that \u2013<\/p>\n 1 \u2013 A copy of all your mail data will save in your system in the form of OST and PST files. so you can easily take backup.<\/p>\n 2 \u2013 You will access your email account offline, which means you can see previously downloaded emails.<\/p>\n 3 \u2013 You can write a new mail and save it to default without Outlook.<\/p>\n (It should be noted that Microsoft also provide free email address which is called @Outlook.com and Hotmail.com)<\/p>\n Now you have understood the meaning of Outlook and Gmail, their working and benefit. let’s discuss the difference between these two \u2013\u00a0\u00a0\u00a0 The first difference is Gmail is an email service provider, it provides the service of sending and receiving emails. On the other hand, MS Outlook is an email client that consumes the services of all email service providers.<\/p>\n In simple words, in Gmail, only accounts that have the @gmail.com extension at last in their account name can be configured. But in Outlook, you can configure your email account with any email service provider like Yahoo Mail, AOL Mail, Zoho Mail, Hot Mail, etc.<\/p>\n In Outlook you can add multiple folders in an email account and in this new folder, your can group similar emails. For eg, you can add a new folder named \u201cimportant file\u201d and now you can transfer all your important emails to this folder.<\/p>\n In Gmail, the system is different instead of grouping similar emails into a new folder Gmail stored them in labels. You can also apply a label filter to a particular email address and then every mail received from that email address will go to the applied label.<\/p>\n In Gmail, you can bifurcate a message that is important by applying the star icon. But in Outlook, you can bifurcate a mail by assigning a flag to it. Also, there are many colors available to flag a message and you can choose any according to the importance of the message.<\/p>\n In Outlook you have to manually transfer all spam emails coming from an email account to the junk email folder. But in Gmail, you can apply the label filter to the email account that sends spam emails, and then all emails from that particular account will automatically move to the trash label.<\/p>\n The system of composing new mail is totally different in Outlook and Gmail. In Outlook a new window will open when you click on a new mail button to compose a new email. But in Gmail, a pop-up will appear on the existing window when you click on the compose button.<\/p>\n This means you can see any emails message and all Gmail features when you are composing a new message in Gmail. But in Outlook, that not the case because a new window will open if you click on the new Email button to compose a new email message.<\/p>\n There is no such Pons and Cons of Gmail and Outlook, both have their own feature, and you can use any of them as per your requirement. But there is a benefit of using Outlook, you can get extra security for your data because all your mail data will save in your system. Outlook is paid utility, so there is no problem with space in Outlook. But you will get a limited space of 15 GB in G-mail.<\/p>\n If you have an email account, whose data is important to you then you should use that account in Outlook. Like your professional email account, the Account that you use to send important messages. An email account that you use to do money transactions.<\/p>\n I hope that through this informative blog you have understood the meaning of MS Outlook and Google Gmail. Basic differences between these two, pons and cons and also the cases when Outlook should be used instead of Gmail. Still, if you have any doughty in your mind feel free to contact us. We will be very happy to help you.What is Outlook?<\/strong><\/h2>\n
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<\/p>\nTop Difference between Gmail and MS Outlook<\/strong><\/h2>\n
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<\/p>\nEmail client Vs Email service provider<\/strong><\/h3>\n
Outlook folder Vs Gmail labels<\/strong><\/h3>\n
Outlook Flag Vs Gmail Star<\/strong><\/h3>\n
Moving Spam Emails<\/strong><\/h3>\n
Composing new Mails<\/strong><\/h3>\n
Pons and Cons of Gmail and Outlook<\/strong><\/h3>\n
The case when Outlook is best to use<\/strong><\/h2>\n
Conclusion<\/strong><\/h3>\n